Chapter 117 - GRANTS

Sec. 116.1603. - Consideration in hiring or appointment. Chapter 118 - CITY GRANTS Chapter 117 - GRANTS[1]

Footnotes: --- (1) ---

Cross reference— Finance and Administration Department, Ch. 24.

Sec. 117.101. - Definition and Intent.

The term "application" as used in this Chapter shall mean an electronic, digital, written or other form of application, certification, entitlement, affidavit or other document required by a federal, State, or other public or private entity to be submitted to receive a grant from such entity.

The term "grant" or "grants" as used in this Chapter shall include any federal grants, State grants, or other public or private grants that the City applies for pursuant to this Chapter.

The grants and projects generally described in the catalog for Federal Domestic Assistance are in the best interests of the public. The grants and projects that are from time to time made available to the City by the State of Florida or other public or private entities are in the best interest of the public. The City should undertake available projects from grant sources in the furtherance of the public health, welfare and recreation.

(Ord. 84-1281-764, § 1; Ord. 89-392-184, § 1; Ord. 2022-450-E, § 1)

Sec. 117.102. - Application.

The Mayor is authorized to make application and execute necessary contracts and other documents in the form prescribed by the United States Government for grants to be made to the City to assist in defraying the costs of the projects generally described in the catalog referred to in Section 117.101. The Mayor is further authorized to make application and execute necessary contracts and other documents in the form prescribed by the State of Florida or other public or private entities for grants to be made to the City to assist in defraying the cost of projects for the furtherance of the public health, welfare and recreation as may be available from the State of Florida or other public or private entities from time to time. The Mayor is authorized to (i) execute grant applications electronically and digitally as required by the entity providing a grant to the City; and (ii) delegate any authority granted under this Chapter in accordance with Section 20.107, Ordinance Code.

(Ord. 84-1281-764, § 1; Ord. 89-392-184, § 2; Ord. 2022-450-E, § 1)

Sec. 117.103. - Information.

The Mayor is further authorized to furnish such additional information and take such other action as may be necessary to enable the City to qualify for grants and to implement the grants according to its terms.

(Ord. 84-1281-764, § 1)

Sec. 117.104. - Authorized official.

The Mayor is designated as the authorized official of the City for the purpose of making application, executing contracts and other documents and furnishing such information, data and documents for the grants as may be required and otherwise to act as the authorized official of the City in connection with the grants.

(Ord. 84-1281-764, § 1)

Sec. 117.105. - Records.

If the grants are made, the City, as directed by the Mayor, shall maintain such records as are necessary and furnish such information, data and documents as are required by the United States, State of Florida, or other public or private entities, under the applicable federal or State laws or other grant regulations to support implementation of the projects generally described in the application.

(Ord. 84-1281-764, § 1; Ord. 89-392-184, § 3; Ord. 2022-450-E, § 1)

Sec. 117.106. - Restrictions.

(a)

This Chapter shall be construed only as an authorization to apply for grants and, if the grants are made, as an authorization to execute necessary documents and maintain and furnish required records. Appropriation of grants and grant-related funds, changes in authorized employee positions and similar matters shall be accomplished by ordinance subsequently enacted; and no funds arising or derived from the grants shall be expended, nor any required personnel employed, until and unless authority therefor is given by the Council.

(b)

All ordinances appropriating matching funds for any grant shall contain a clause providing for the reversion of all unused matching funds to their accounts of origin. In the absence of such a reversion clause, all unused matching funds shall automatically revert to their accounts of origin.

(c)

In the event grant funds must be reimbursed to a grantor agency, or budgeted grants do not materialize, the applicant department or agency budget shall be charged for and reduced by the amount of the grant reimbursement or shortfall. The department or agency expenditure budget shall be adjusted internally to reduce expenses by the amount of the revenue shortfall.

(Ord. 84-1281-764, § 1; Ord. 2011-405-E, § 10.5)

Sec. 117.107. - Availability of appropriations under grant programs.

(1)

Appropriations under grant programs shall be available for obligation and disbursement in accordance with the terms of the grant document and applicable State or federal regulations, but in no case before the beginning of the period stated in the appropriation ordinance as the fiscal period of the grant or after the close of such period, unless extended or renewed by the Council; provided, that if the grantor in writing extends the period of the grant program and authorizes the City to spend the grant funds during the extended period of time, without increasing the amount of grant funds already appropriated by the Council, the appropriations under that grant program shall be automatically extended for the additional period authorized by the grantor and the fiscal period of the grant program shall be automatically extended for a like period. Upon the termination of the fiscal period, the unobligated balances of such appropriations shall be available only to pay the expenses of terminating the grant program and winding up its affairs, subject to the approval of the Council, unless otherwise provided by the Council. Extensions or renewals of the grant program automatically or by the Council, involving as well extensions or renewals of the fiscal period of the program, shall be considered for the purposes of this Section as part of the original fiscal period. Documentation of the extension of a grant shall be provided to the Council Secretary and to the Council Auditor.

(2)

Grant funds may not be appropriated prior to receipt of the grant, except in the case of reimbursement grants. Reimbursement grant funds may not be included in any appropriation bill until a grant award letter has been received committing to the disbursement of such funds upon completion of the project.

(3)

To the extent that the City receives any funds from the State of Florida as reimbursement for costs incurred on street, drainage and road capital projects, such funds will be recorded as state-shared grant revenue appropriated to a lapsed fund balance account to be available to fund future street, drainage and road projects upon approval and re-appropriation by the council.

(Ord. 77-691-638, § 2; Ord. 83-591-400, § 1; Ord. 84-1281-764, § 2; Ord. 93-1214-589, § 1; Ord. 2015-427-E, § 1)

Editor's note— Former § 106.441 was renumbered § 117.107 by Ord. 84-1281-764, § 2, which became effective March 16, 1984.

Note— Former § 126.441; § 106.441.

Sec. 117.108. - Cash overmatch on grant to be disclosed.

If the Council is requested to appropriate City funds as a match for federal, State, or other public or private grant funds and the amount requested to be appropriated exceeds the amount that is required by federal, State, or other public or private regulations to be made available for match, this fact shall be disclosed by the Mayor to the Council at the time the appropriation is requested.

(Ord. 77-691-638, § 2; Ord. 83-591-400, § 1; Ord. 84-1281-764, § 3; Ord. 2022-450-E, § 1)

Editor's note— Former § 106.216 was renumbered § 117.108 by Ord. 84-1281-764, § 3, which became effective March 16, 1984.

Note— Former § 126.214; § 106.216.

Sec. 117.109. - Central review of grant applications.

No independent agency, organizational unit of the City or any other person, firm or corporation receiving appropriations from the Council shall transmit any grant applications until after the Mayor has completed his review of the application. The Mayor shall prescribe rules for the filing and review of grant applications, and the review may contain comments by the Mayor, or his designee, which shall be furnished to the agency, unit or person filing the application.

(Ord. 77-691-638, § 2; Ord. 83-591-400, § 1; Ord. 84-1281-764, § 3; Ord. 2022-450-E, § 1)

Editor's note— Former § 106.217 was renumbered § 117.109, by Ord. 84-1281-764, § 3, which became effective March 16, 1984.

Note— Former §§ 126.215, 106.217.

Sec. 117.110. - Florida Inland Navigation District (FIND) Grants.

Notwithstanding anything to the contrary in this Chapter, or otherwise set forth in the Ordinance Code, the City of Jacksonville shall not apply for any Florida Inland Navigation District (FIND) grant without first securing a resolution of support and approval from the City Council, which resolution shall be submitted with the grant application, or in accordance with FIND requirements.

Should the amount appropriated by Council for FIND grant match funding in the annual budget or through other legislative action for a particular fiscal year exceed the match amount that is required by FIND or other State regulations to be made available by the City, this fact shall be disclosed by the Mayor to the Council in writing within 14 days from receipt of communication of final annual award from FIND.

Any excess FIND grant match funding shall remain in the FIND grant contingency to be spent within the current fiscal year on construction/improvement, maintenance or repair projects that benefit access to public waterways within the City (such as docks (including repairs), boat launches, ramps and bulkheads). Within 30 days of such notification, the Administration shall submit an ordinance to Council, for Council approval, with a list of proposed projects that will be completed with the excess funding.

(Ord. 2012-402-E, § 1; Ord. 2021-891-E, § 1)

Sec. 117.111. - Grant awards to follow Uniform Federal or State Procurement Rules or Procurement Code.

Consistent with Section 126.113, Ordinance Code, and as applicable, the City must comply with federal and/or state procurement requirements, including 2 CFR Part 200-Uniform Administrative Requirements, Costs Principles, and Audit Requirements for Federal Awards (2 CFR 200), but may enact more stringent requirements than state or federal law imposes. Where applicable, grant applications submitted on behalf of the City shall include vendors who have been reviewed by the Grants and Contract Compliance Division and determined by the Grants and Contract Compliance Division to meet the vendor eligibility requirements established by the agency issuing the grant funding. Where feasible, the City shall utilize a competitive procurement process pursuant to Chapter 126 (Procurement Code) to allocate and disburse funding received from grants to nonprofits or other third parties.

(Ord. 2022-450-E, § 1; Ord. 2023-33-E, § 7)

Editor's note— Ord. 2023-33-E, not included at the time of supplementation, was approved to change the name of the "Office of Grants and Contract Compliance" to the "Grants and Contract Compliance Division."

Sec. 117.112. - Reporting.

Beginning on October 1, 2022, and occurring on April 1 and October 1 of each year thereafter, the Grants and Contract Compliance Division shall submit a comprehensive written report to the Council which includes grant awards received by all departments, boards and commissions subject to Chapter 117 for the six-month time period immediately preceding the reporting date. For grant awards managed by other departments, boards or commissions, those departments, boards or commissions are required to submit their grant award information for the same time period to the Grants and Contract Compliance Division by September 1 and March 1 of that same year so that the Grants and Contract Compliance Division can compile the reporting information into one comprehensive report. Such written report shall contain at a minimum the following information regarding grants which have been awarded in the six-month time period immediately preceding:

(a)

Vendor name;

(b)

Award amount;

(c)

Awarding agency;

(d)

Description of use of funding;

(e)

Description of the procurement method used (e.g., invitation to bid, request for proposal, or single-source); and

(f)

Whether the award was an emergency award.

(Ord. 2022-450-E, § 1; Ord. 2023-33-E, § 7)

Editor's note— Ord. 2023-33-E, not included at the time of supplementation, was approved to change the name of the "Office of Grants and Contract Compliance" to the "Grants and Contract Compliance Division."

Sec. 116.1603. - Consideration in hiring or appointment. Chapter 118 - CITY GRANTS