Sec. 10.108. - Executive support for Council Members.

There are established up to 19 positions which shall be titled Executive Council Assistants, who shall be appointed by and serve at the pleasure of Council Members, and who shall not be in the classified service of the City and who shall not be subject to the civil service laws affecting the City. Each Executive Council Assistant shall report only to the appointing Council Member. The salary ranges of the Secretary (Executive Council Assistant) to the Council President and Executive Council Assistants shall be set by the Council in accordance with Section 129.112 , Ordinance Code, and the Secretary (Executive Council Assistant) to the Council President and Executive Council Assistants shall serve under the Appointed Officials and Employees Salary and Employment Plan. Executive Council Assistants shall be considered appointed persons for purposes of the reversion provisions in the last paragraph of Section 17.06 of the City Charter. Each Council Member may choose to appoint one Executive Council Assistant as stated above or receive staff support from the Council Secretary, but not both. The duties of an Executive Council Assistant shall be specified by the appointing Council Member and may include, but are not limited to the following: (a) Maintain the Council Member's calendar of appointments, prepare and get approvals of all travel in accordance with applicable provisions of the Ordinance Code, and the Rules of the Council. (b) Maintain files of all correspondence, reports, legislation, and other items that must be maintained in accordance with all public records laws, in a manner prescribed by the Council Secretary and the Chief of Legislative Services, and other information as the Council Member may direct. (c) Make arrangements for, post notices of and take minutes of any public meetings called by the Council Member that are not so recorded by the Legislative Services Division, in accordance with procedures developed by the Council Secretary. (d) Process complaints received by the Council Member's office as directed by the Council Member and follow up on or intervene in such complaints to determine status, resolution or other appropriate action taken by the administrative department or agency to which the complaint is referred. (e) Interact with constituents and administrative personnel to the extent directed by the Council Member, including representing the Council Member at community meetings called by the Council Member or any other official function to which the Council Member may be invited. (f) Conduct research on pending legislative items, prepare speeches and make presentations when so directed by the Council Member. (g) Maintain project files as directed by the Council Member and meet with administration representatives and constituents to coordinate projects on behalf of the Council Member. (h) Prepare correspondence and reports and handle all incoming mail, including preparation of responses. (i) Monitor and keep such records as are necessary regarding expenditures from public funds over which the Council Member has direct control. (j) Assist the Council Member in developing legislative programs and proposals, including soliciting input from the community and coordinating with the Office of General Counsel for drafting of same. (k) Prepare honorarium resolutions or certificates as directed by the Council Member, and coordinate all aspects of presentation of same whether at an official Council Meeting or elsewhere. (l) Assist the Council Member in preparation for Council and Committee meetings. (m) Perform other such duties as directed by the Council Member. In the event a Council Member's Office becomes vacant for any reason, the Council Secretary may, at his or her discretion, continue the employment of the former Council Member's Executive Council Assistant, or employ an interim Executive Council Assistant, for any period of time until the Office is filled. The Executive Council Assistant shall assume those responsibilities assigned to him/her by the Council Secretary or the Council President. (Ord. 95-1254-738, § 1; Ord. 1999-418-E, § 2; Ord. 2000-793-E, § 2; Ord. 2001-1022-E, § 2; Ord. 2006-1104-E, § 1; Ord. 2017-449-E , § 1)