Sec. 112.102. - Billing process.

(a) It shall be the duty of each department, division, office or board rendering services for which money is due to the City or suffering damages which may be claimed by the City to furnish the responsible billing official promptly, with all due diligence and in accordance with the directives promulgated by the Director of Finance and Administration, the relevant and material information for the preparation of the bill and to assist the Revenue Manager in the collection process or the referral to the risk management program. After receiving such information, the responsible billing official shall prepare and issue a bill after the value of the services rendered by the City has been ascertained or shall refer to the Risk Management Program or Revenue Manager, the damage reports suffered as a consequence of a tort action involving property or other claims by the City or its agencies. The Director of Finance and Administration shall promulgate rules and procedures covering all aspects of the billing and collection process to include the preparation of the billing or damage report, the time and frequency of billing and the collection process as well as any other financial activity related to the accounts receivable process. The responsible billing official shall, within the time specified in the appropriate rule or procedure, refer to the Revenue Manager all disputed bills or claims, and in addition, all doubtful claims and any other bill not paid within the time specified. (b) Each department shall submit a list of all Responsible Billing officials and such other information as required by October 31 of each fiscal year for the current fiscal year to the Director of Finance and Administration or designee. A current list of all Responsible Revenue Protection officials shall be maintained by the department at all times. (Ord. 72-647-376, § 1; Ord. 75-796-398, § 1; Ord. 79-585-506, § 2; Ord. 83-591-400, § 1; Ord. 90-709-572, § 2; Ord. 2004-990-E, § 2; Ord. 2005-478-E, § 2; Ord. 2016-140-E , § 16) Editor's note— Ordinance 2007-839-E, § 18, authorized updated department/division names pursuant to reorganization. Note— Former § 125.102.