Sec. 118.803. - Grants Administrator; Responsibilities.

(a) Training; Staff Support; Mandatory Application Workshop. The Grants Administrator shall be responsible for the ongoing training and professional development of the Grants and Contract Compliance Division staff. The Grants Administrator and Grants and Contract Compliance Division shall provide staff support to the PSG Council and assist with the Annual Training Course required in Section 80.104 (i). In addition, the Grants Administrator shall conduct a mandatory application workshop ("Mandatory Application Workshop") for requesting agencies within 30 days following the effective date of the Most Vulnerable Persons and Needs legislation adopted by the City Council. The Grants Administrator shall post on the City's website those Public Service Grant applications receiving the top three scores from the prior year. For requesting agencies to be eligible to apply for a Public Service Grant, a requesting agency must attend and complete the Mandatory Application Workshop. The Mandatory Application Workshop shall be noticed to the public in the same way PSG Council meetings are noticed. The Mandatory Application Workshop shall be conducted twice in May and a requesting agency may attend either workshop to meet the requirement under this Section. (b) Courtesy Review of Application Checklist. Annually from the effective date of the Most Vulnerable Persons categories and Needs established by the City Council for the upcoming fiscal year and until five business days prior to the grant application deadline (July 1), the Grants Administrator, or his or her designee, shall provide courtesy reviews of a requesting agency's application to confirm whether the application has complied with the eligibility and application requirements in Sections 118.805 and 118.806 . The Grants Administrator shall conduct courtesy reviews in person with the requesting agency upon request and appointments shall be scheduled on a first come, first serve basis. (c) Annual Report to the City Council. The Grants Administrator shall provide the PSG Council with assistance in providing the annual report required in Chapter 58 , Ordinance Code. (d) The Grants Administrator and Grants and Contract Compliance Division shall conduct a site visit to each recipient. (e) The Grants Administrator and Grants and Contract Compliance Division shall track whether the recipient met the anticipated impact and success on the target audience and the anticipated number of people served as stated in the recipient's Public Service Grant application, as required per Section 118.806 (b)(3). (f) The Grants Administrator and Grants and Contract Compliance Division shall strive to seek regular feedback through formal and informal surveys, including post application and mid-year recipient surveys, and public forums. (g) The Grants Administrator and Grants and Contract Compliance Division shall maintain a current staff directory on the City website, so that recipients can easily access Grants and Contract Compliance Division staff. (Ord. 2016-56-E , § 4; Ord. 2019-210-E , § 2; Ord. 2023-33-E , § 9; Ord. 2025-14-E , § 1; Ord. 2025-191-E , § 2)