Sec. 124.205. - City Records Center; transfer of records from City agencies.

(a) The Information Technology Division is authorized to operate a City Records Center, which may include one or more separate areas, in which records transferred to it by other City agencies shall be retained according to the schedule for the records. Title to a record retained in the Records Center shall remain in the City agency transferring the record to the Center as long as the record remains in the Center, unless the record retention and disposal schedule applicable to the record provides for a subsequent transfer of the title. Records transferred to the Records Center shall be held by the Division therein for such time as, in its judgment, retention is deemed necessary. At such time as is established by the Division, records determined by the Division to have historical or other value warranting continued preservation shall be transferred to the Florida State Archives. Title to a record transferred to the Florida State Archives shall be transferred to the Division at a time prior to the transfer to the Archives deemed necessary by the Division. (b) A City agency is authorized and empowered to transfer to the Information Technology Division a record no longer in current official use and the Division, in its discretion, is authorized to accept the record. If a record is so accepted, the Division shall provide for its administration and preservation or disposition as provided in this Part and, upon acceptance, the Director of Information Technology/Chief Information Officer shall be considered the legal custodian of the record. The Division may make certified copies of a record transferred to it and a certificate, signed by the Director of Information Technology/Chief Information Officer, shall have the same force and effect as if made by the City agency from which the record was received. The Division may charge a reasonable fee for this service. (Ord. 82-226-158, § 1; Ord. 83-591-400, § 1; Ord. 83-866-479, § 2; Ord. 2011-732-E) Editor's note— Ordinance 2007-839-E, § 18, authorized updated department/division names pursuant to reorganization. Note— Former § 122.205.