Sec. 126.113. - Transparency in public contracting.

(a) Public access to records. Except as otherwise exempt or confidential by law, the Division's records shall be public records and made available to the public upon request. Such records shall be open to inspection and copying by the public during normal business hours. In accordance with City public records policies, the Division may charge the public reasonable costs for gathering and copying records. (b) Electronic access to procurement documents. The Jax P-Code, the Procurement Operating Manual, and any procurement policies, procedures, rules, directives, and other procurement governing documents, including amendments thereto, shall be posted electronically on the Division's website in a conspicuous manner for the public to view. Subject to available funds, the Chief may make procurement documents under this Chapter, including awards, solicitations documents, purchase orders, etc., electronically accessible to the public. (c) Triennial supplier survey. The Chief shall triennially conduct a survey to obtain feedback from bidders and suppliers on the City's procurement process. Such survey shall be on a form approved by City and participation in the survey shall be open to past, current, and prospective bidders and suppliers. Survey topics may include, without limitation, various aspects of the City's procurement process such as information transparency and accessibility, pre-conferences, bid submittal packages, evaluations, and awards. The Chief shall review and consider such survey results and may recommend amendments to the Procurement Operating Manual in accordance with this Chapter. (Ord. 2023-20-E , § 3)