Sec. 126.606. - JSEB Administrator.

(a) Responsibilities. The JSEB Administrator shall administer and manage the Program, including: (1) Implementing, monitoring, and enforcing the rules and regulations of the Program; (2) Unbundling or breaking larger contracts into smaller components where such actions will facilitate competition and provide opportunities under the Program; (3) Providing information and assistance to JSEBs relating to City procurement opportunities, practices and procedures, and bid and proposal specifications, requirements and prerequisites; (4) Certifying businesses as JSEBs and maintaining certification records; (5) Establishing Project Specific Goals after ensuring that adequate JSEBs are available to do the work; (6) Evaluating prime contractors' achievement of Project Specific Goals or Good Faith Efforts (as defined in Section 126.618 herein) to meet Project Specific Goals; (7) Working with City departments to ensure prompt payments to JSEBs for work performed in accordance with Section 126.615 herein; (8) Receiving, reviewing, and acting upon complaints and suggestions concerning the Program and creating a complaint form as part of this process that identifies both parties; (9) Providing quarterly open houses to answer questions from Program participants or prospective participants regarding Program operations; (10) Posting all contracting opportunities on the EBO Office website under "JSEB Program;" (11) Identifying each JSEB on the EBO Office website within three business days of certification; (12) Advertising all pre-bid conferences in applicable JSEB newspapers, direct-mail or e-mail notices to JSEBs, as appropriate, and otherwise seek to increase the interest of all JSEBs certified in the scopes of work of the contract; (13) Providing interested JSEBs with timely, adequate information about the plans, specifications and requirements of the contract to allow them to respond to the solicitation either directly or by referral to the City department seeking the procurement; (14) Maintaining a list of JSEBs and posting such list on the EBO Office website; (15) Adjusting the annual averaged gross receipts for good cause shown, subject to the appeals procedure set forth in Section 126.621 herein; (16) Performing onsite inspections of the JSEB local offices and business locations; (17) Facilitating and coordinating all aspects of the Program so as to provide Program participants and prospective participants with a primary Program contact; and (18) Reporting on the expenditure of City funds paid to certified companies to the City Council Finance Committee semi-annually, with the first report to include the first six months of the fiscal year due by May 15 and the second report to include the full fiscal year's activity due by November 30; such report shall include the number of contracts awarded to JSEBs compared to the total number of contracts awarded by City annually, either directly or as subcontractors, and the dollar-amount of contracts awarded to JSEBs compared to the total dollar-amount of contracts awarded by City annually. (b) Department Training. Each City department, office or board shall identify to the JSEB Administrator the person with the responsibility of ensuring JSEB participation in such department, office or board. Such person shall receive diversity training and shall prepare quarterly reports to the JSEB Administrator identifying for the three month quarter period the extent of non-JSEB and JSEB participation, including the number and dollar value of contracts awarded to JSEBs and City funds actually disbursed to JSEBs, either directly or as subcontractors, in any procurement within its department, office or board. (c) Courtesy Application Reviews and Meeting Conferences. The JSEB Administrator, or his designee, shall provide courtesy reviews of a small business's JSEB application to confirm whether the application has complied with the requirements of this Part. The JSEB Administrator may conduct such courtesy reviews in person or electronically with the small business upon request and appointments shall be scheduled on a first come, first serve basis as time allows. Additionally, the JSEB Administrator, or his designee, may meet with prospective JSEBs interested in the Program to provide information regarding the Program's support and outreach services available to JSEBs as set forth in this Part. (Ord. 2021-117-E , § 5; Ord. 2025-411-E , § 2)