Sec. 15.107. - Biannual (every two years) review and report on Council notices, meeting locations, and minutes.

(a) The Inspector General's Office shall review information provided by the Legislative Services Division regarding: (1) The notices of Council Public Meetings; (2) The location of such public meetings; and (3) Written minutes of such public meetings, and prepare an annual report thereon. The Inspector General shall file such report with the Council committee to which audit matters are referred, the Council President, the City Ethics Officer, and the Ethics Commission, who may comment thereon. (b) The report, as required by subsection (a) above, shall include confirmation, through methods and means developed by the Inspector General, that: (1) Notices were public and timely, and not less than 24 hours exclusive of weekends and holidays, and accessible to the public by internet; (2) That meetings were located in appropriate public rooms, with a list of all meetings held in Council Members' offices; (3) That minutes were written, maintained in the filing system, and available for retrieval; and (4) That all Council Members and Executive Council Assistants have received annual continuing education and training on the Sunshine Law; and shall provide recommendations, as appropriate to improve compliance, as authorized by Section 15.109 below. The report shall be based upon a review of that information collected and provided by the Council Secretary/designee, and any other information that is known to the Inspector General. (c) The Inspector General's review shall commence in even number years on May 1st, 60 days prior to installation of a new Council President, and the report shall be provided no later than June 1. The Inspector General's review shall be based upon statistically significant samples from the preceding two years. (Ord. 2007-733-E, § 1; Ord. 2010-135-E, § 1; Ord. 2013-285-E, § 1; Ord. 2014-519-E, § 7)