Sec. 23.203. - Duties of Chief of Procurement.

It shall be the duty of the Chief to: (a) Procure or contract for all supplies, contractual services, professional design services, professional services and capital improvements required by using agencies, except as provided herein; (b) Prepare and enforce standard specifications; (c) Transfer among using agencies or exchange or sell material which is surplus, including salvage; (d) Act to procure for the City the highest quality in supplies, contractual services, professional design services, professional services and capital improvements at the greatest economic value to the City; (e) Ensure compliance with the Procurement Code and rules and regulations applicable to the same; (f) Ensure full and open competition where possible on all purchases and sales; (g) Keep informed of current developments in the field of purchasing, prices, market conditions and new products; (h) Secure for the City the benefits of research done in the field of purchasing by other governmental jurisdictions, national technical societies, national trade associations and private businesses and organizations; (i) Prepare and adopt standard purchasing nomenclature for using agencies and suppliers; (j) Declare vendors who violate the requirements of this Procurement Code or who default on their quotations to be irresponsible bidders and discipline them regarding the submission of proposals or bids and/or receiving business from the City for a stated period of time, subject to review by the applicable Awards or Evaluation Committee and approval by the Mayor or his or her designate; (k) Prepare and maintain a current file of sources of supplies and services, to be known as a bidders' list, to which vendors may request to be included; (l) Oversee the operation and management of the Division, and perform such other duties and responsibilities as may be assigned by the Mayor or her designate in connection with the procurement of goods and services for the City, except where specifically exempted by the Council; (m) Assist and advise government agencies in the policies and methods of procuring goods, services, capital improvements, etc.; (n) Procure goods, services, capital improvements in accordance with applicable laws; (o) Provide a central reproduction center/mailroom for use by using agencies; (p) Provide a surplus facility and oversee the transfer and disposal of City property in accordance with applicable laws; (q) Operate and manage the City's centralized procurement functions, copy center, mail center, and surplus; and (r) Operate and manage the Division, and perform such other duties and responsibilities as may be assigned by the Mayor, the Manager of the Office of Administrative Services, or their respective designees in connection with the procurement of goods and services for the City, except where specifically exempted by the Council. (s) Oversee training on procurement methods in accordance with Part 4, Chapter 21 , Ordinance Code; and (t) Develop, implement, and administer a contract administration certification program for City employees, subject to available funds and staff. (Ord. 2024-175-E , § 2)