Sec. 23.301. - Establishment; functions.

There is created an executive division of the Office of Administrative Services to be known as the Fleet Management Division. The Division shall be responsible for the overall management of motor vehicle service operations of the Consolidated Government and development and implementation of policies and procedures for motor vehicles and related equipment utilized by the Consolidated Government, including without limitation: (a) Repairing and providing preventive maintenance for motor vehicles and related equipment owned by the City or independent agencies; (b) Developing, maintaining and keeping appropriate and accurate records pertaining to motor vehicle operation and maintenance; (c) Developing, evaluating and implementing procedures governing equipment, servicing schedules, equipment maintenance practices, equipment warranty compliances and safety inspections; (d) Developing and making recommendations to the Mayor, City Council, and the Manager of the Office of Administrative Services with regard to motor vehicle facilities, equipment and personnel; (e) Preparing specifications for and recommending motor vehicle and equipment replacement schedules; (f) Coordinating all information for a vehicle inventory and maintenance system; (g) Developing, maintaining and keeping appropriate and accurate records pertaining to the purchase, assignment, utilization, reassignment and disposal of all motor vehicles and equipment; (h) Preparing specifications for the procurement of supplies, maintain cost control, prepare special fuel tax and municipal tax refund reports and exercise control of all supplies used by motor vehicles owned or leased by the City; (i) Being responsible for quality control of all vehicle repair orders by testing and evaluating repair work performed by the Fleet Management Division; (j) Coordinating and facilitating the movement of vehicles and equipment from one shop to another to avoid delay of delivery to user agencies; and (k) Developing, maintaining, and keeping appropriate and accurate records that identify per mile cost and use/tracking information for every vehicle; and (l) Verify registration and perform safety inspections for wreckers, school buses, daycare vehicles, and any owners who voluntarily choose to have their vehicle inspected by Motor Vehicle Inspection (MVI). (Ord. 2024-175-E , § 2)