Sec. 35.101. - Establishment; functions.

There is created an executive department to be known as the Technology Solutions Department. The Department shall be responsible for, as the case may be, executing, managing and implementing the selection, procurement, development, operation, maintenance and inventory of the following functions and services: (a) All data processing systems and applications, centers, installations and equipment owned, leased or operated by the City; (b) All communication systems (telephones, cell phones, radios, computer networks, wireless devices, and any associated infrastructures, cabling etc.) owned, leased, or operated by the City; (c) The technology component of all personnel access systems for facilities owned, leased, or operated by the City; (d) All video surveillance and monitoring systems and equipment for the City; (e) Information and data processing systems to insure maximum efficiency in and effectiveness of the flow of information and data required for the management and operation of all agencies of the City; (f) All Geographic Information Systems and related licensing (GIS) owned, leased, or operated by the City, and shall establish and maintain standard practices for GIS that ensure seamless interoperability; (g) All software and hardware licensing for the City, and coordinate all funding requests for all of the above-referenced information processing or communications systems resulting in all approved funding being placed in the Department's budget, and procurement shall be accomplished by the Department in coordination with the Procurement Division of the Office of Administrative Services; (h) Coordinating all funding requests for the next fiscal year for all of the above referenced information processing or communications systems for constitutional officers and the City's independent agencies, which shall be reviewed by the Department annually prior to May 31 for the purposes of: (i) cost effectiveness and the efficient utilization of resources; (ii) increasing buying power (e.g. enterprise licensing agreements for common platforms); (iii) the ensuring of interoperability and security; (iv) the standardization of City-wide applications; (v) striving for City-wide solutions; and (vi) the capitalization on the knowledge of a department size information technology skill group; (i) Submitting a written report to the constitutional officers, independent agencies and to the Mayor and the City Council by June 30 each year; and (j) Having the responsibility for the administration of the City's records administration, retention and disposition program, as established in Part 2, Chapter 124 , in accordance with law. (Ord. 2024-175-E , § 13)