Sec. 654.108. - Approval of preliminary site plan; procedures for approval of preliminary and final engineering plans for required improvements.

(a) Prior to preparation of a preliminary site plan, the developer of a proposed subdivision shall arrange a pre-application conference with the Division Chief of the Development Services Division or his or her designee. The purpose of the pre-application conference is to allow the developer and Department the opportunity to consult informally prior to the preparation of the preliminary site plan review by the Department. It is intended that this procedure will assist the developer in preparing a plat which will meet the requirements of these regulations and the requirements of concurrency and incorporate the design standards as required in the Land Development Procedures Manual and address issues pertaining to mobility as set forth in the 2030 Mobility Plan and the 2030 Comprehensive Plan. (b) Concurrency reservation certificate (CRC). Prior to filing for preliminary site plan approval or submitting for preliminary engineering approval, the applicant shall submit engineering plans, and other measuring documents to the Planning and Development Department's Concurrency and Mobility Management System Office for review and issuance of a Conditional Capacity Availability Statement (CCAS) or a Concurrency Reservation Certificate (CRC) pursuant to Ordinance Code Chapter 655 . Prior to final engineering review, the applicant shall convert a CCAS to a CRC. Note: the applicant should familiarize himself in advance with the concurrency process so as to streamline the overall review and approval procedure and ascertain potential vested rights. (c) In order to obtain approval of the preliminary site plan, the developer shall submit to the Department for review and approval all information required by the Land Development Procedures Manual. (d) Planned Unit Development Verification of Substantial Compliance. For projects zoned Planned Unit Development (PUD), the applicant must obtain a verification of substantial compliance from the Department and the appropriate City Council member for the district in which the project lies prior to submittal of preliminary engineering plans. A subdivision zoned PUD shall not be required to obtain a preliminary site plan review. The PUD verification provided for herein shall constitute a preliminary site plan approval. (e) Fees. Fees as required in Section 654.138 , Ordinance Code, for review of the preliminary site plan shall be paid to the Tax Collector and a receipt therefor shall accompany the information submitted to the Department. (f) The Department shall, within ten working days after the submission of the preliminary site plan and required supplemental material, approve, approve with conditions or deny the application for preliminary site plan approval. Department approval of the preliminary site plan shall be valid for a period of 24 months from the date of approval. (g) Preliminary engineering plans for required improvements. Upon approval of the preliminary site plan, ten complete sets of preliminary engineering plans for streets, sidewalks, curbs and gutters, water systems, sanitary sewer systems, storm drainage systems and other required public improvements shall be submitted to the Department, which shall process the plans through the other appropriate agencies for review and approval. (h) Final engineering plans for required improvements. If the engineering plans meet applicable standards, specifications, and details, ten additional copies of the plans, signed and sealed by the appropriate licensed professional, shall be submitted to the Department. If the engineering plans do not meet applicable standards as may be required by the Department, the plans shall be revised to show the required improvements including the proposed locations of all stop signs and street name signs within the limits of the subdivision. At such time, ten complete sets of revised plans, signed and sealed by the appropriate licensed professional, shall be submitted to the Department for distribution to the various agencies. Also at this time, the application for the CRC shall be completed and submitted along with other necessary documents to the CMMSO. The inability of a public facility to absorb the impact of the proposed development by a concurrency testing agency will result in a CRC denial and prevent the proposed development from continuing forward until the situation is resolved. It should be noted that if significant changes occur subsequent to the review of the preliminary engineering plans, a new preliminary engineering plan submittal may be required. If the deviation is five percent or greater then an additional CRC review shall be required for the difference. Simultaneously, it is recommended that necessary data be submitted for design of the underground electrical distribution system. (i) Street names and addresses. Prior to submission of final engineering plans, applicant shall obtain street name approval and address assignment from the Department. (Ord. 91-58-147, § 1; Ord. 96-499-285, § 1; Ord. 2002-714-E, § 5; Ord. 2007-308-E, § 1; Ord. 2013-185-E, § 6; Ord. 2025-30-E , § 20) Note— Former § 654.107 .