Sec. 748.207. - Cash flow schedule.

(a) Required. A cash flow schedule for each fiscal year shall be prepared and approved by the City Highway Engineer and the Director of Finance and Administration as prescribed in this Section. The cash flow schedule shall not require the approval of the Council but no road construction funded with surplus gas tax funds shall be authorized, undertaken or continued unless and until it appears on the cash flow schedule, except emergency projects. The cash flow schedule shall be prepared and approved for one fiscal year at a time but the City Highway Engineer and the Director of Finance and Administration shall give adequate consideration to the projected project requirements of the City streets and highways system for the four fiscal years after the fiscal year for which the cash flow schedule is being prepared. Amendments and adjustments of the cash flow schedule may be made during the fiscal year, in the same manner as prescribed in this Section for preparation and approval of the cash flow schedule itself. (b) Description. (1) The cash flow schedule shall indicate for each project the estimated starting times for each separate phase of the project and the estimated times and estimated amounts of disbursements for contract payments and other costs and expenses related to the project, including indirect overhead costs calculated as a percentage of the direct costs and expenses, the percentage to be revised and determined at the beginning of the fiscal year by the City Highway Engineer. The total disbursements during the fiscal year for each project shall not exceed the obligation authority for that project for the fiscal year contained in the road program but amendments of the road program and the cash flow schedule during the fiscal year may change the times for disbursements and the amounts of the disbursements to reflect actual and projected progress on the projects during the fiscal year; provided, that, if the total cost of a project is increased or decreased as provided in Part 4, the cash flow schedule shall be changed to accommodate the increase or decrease, as appropriate. At no time shall the scheduled disbursements be in excess of the amounts estimated by the Director of Finance and Administration to be available at that time in the City's account in the State Treasury. In case any project scheduled on the program cannot be undertaken or completed during the fiscal year for a justifiable reason, then another project listed in order of priority on the road program may be added to the cash flow schedule and work thereon authorized; provided, that no project having a final priority of "2" or "3" on the road program shall be added to the cash flow schedule unless and until the Council approves a change in the final priority to "1B" or "1A." (2) Emergency projects are not required to be scheduled on the road program for authorization to undertake work on them but they shall be scheduled on the cash flow schedule for the purpose of authorizing payment or reimbursement for the emergency work actually performed. The cash flow schedule shall indicate for each emergency project listed separately the estimated starting times for and estimated amounts of disbursements for contract payments and other costs and expenses related to the project, including indirect overhead calculated as provided in paragraph (1) for nonemergency projects. (3) The total estimated disbursements during the fiscal year for all of the projects, including emergency projects, shall not exceed 100 percent of the surplus gas tax funds, computed from the latest available official forecast of the appropriate State agency, without consideration of interest earned thereon in the current fiscal year and credited to the City's account in the State Treasury, that will be made available to the City during the fiscal year for which the cash flow schedule is prepared. At no time shall the cash flow schedule disbursements in excess of the amounts estimated by the Director of Finance and Administration to be available at that time in the City's account in the State Treasury. (c) Preparation and approval. The Division shall prepare the cash flow schedule for the ensuing fiscal year at the time and in the manner as the City Highway Engineer prescribes. When the cash flow schedule is prepared, the City Highway Engineer shall review it, make such corrections and changes as he considers necessary and approve it in writing. When approved by the City Highway Engineer, the cash flow schedule shall be transmitted to the Director of Finance and Administration for review and approval. The Director of Finance and Administration shall review the cash flow schedule for conformity with the estimated cash flow in the City's account in the State Treasury during the ensuing fiscal year, and he shall make such corrections and changes as he considers necessary. When the City Highway Engineer and the Director of Finance and Administration have agreed upon the cash flow schedule for the ensuing fiscal year, they shall approve it in writing and it shall become effective for that fiscal year. (Ord. 78-329-131, § 1; Ord. 78-744-361, § 6; Ord. 83-591-400, § 1; Ord. 2016-140-E , § 16) Note— Former § 620.207. Editor's note— Ordinance 2007-839-E, § 18, authorized updated department/division names pursuant to reorganization.