Sec. 77.111. - Contracts; contract administration; carryover.

(a) Provider Contracts. (1) Procurement. Provider Contracts shall be competitively procured by the Board under Chapter 126 , Ordinance Code, via an evaluated bid process and each Provider shall be responsible for ensuring that City funds are expended in accordance with Chapter 126 . (2) Request for proposals. The Board shall approve the minimum qualifications, scope of services and evaluation criteria for each request for proposal issued by the Board. The Board may adopt policies regarding the minimum qualifications, scope of services and evaluation criteria to be used for a particular Service within a Service category (e.g., afterschool programs versus juvenile justice intervention programs). (3) Contract terms. Each Provider shall execute a Provider Contract for the Services awarded. Provider Contracts shall contain the following minimum terms: (i) Performance metrics approved by the Board; (ii) No more than quarterly reporting requirements regarding the contract status and a requirement that such status reports be attached to the Provider's monthly payment request for the month the status report is due; (iii) City's right to withhold or suspend payment, or terminate the contract, if the Provider has not met the performance measures contained in the contract; (iv) Provisions contained in Chapter 126 and the request for proposal; (v) Restrictions on food and beverages in accordance with Section 77.112 ; (vi) As applicable, any juvenile justice prevention and intervention program terms, goals, and performance metrics approved by the Jacksonville Journey Forward pursuant to Chapter 85 ; and (vii) Any other provision which protects and is in the best interest of the City as determined by the Office of General Counsel. (b) Small Provider Contracts; Technical assistance. Small Provider Contracts shall be procured by the Board under Chapter 126 , Ordinance Code, using informal bid requirements. The Board shall establish "Small Provider Criteria", which criteria at a minimum shall provide maximum caps on the entity's operating budget size, staff capacity, and number of children served. Small Provider Contracts may include contract provisions regarding financial reporting and insurance that are less stringent than Provider Contracts, as approved by the CEO and the City Risk Manager. KHA will provide workshops and information sessions regarding opportunities for funding under this Chapter. (c) Intra-agency Agreements; other agreements. KHA may enter into Intra-agency Agreements with Agencies to provide the Services hereunder. The Intra-agency Agreements shall require Agencies to adhere to applicable performance metrics, reporting requirements and other programmatic terms in the Plan regarding the Services. Additionally, KHA may enter into agreements with grant recipients and third-parties to effectuate the purposes authorized under the Trust Fund and Special Revenue Fund. Intra-agency Agreements and agreements authorized under the Trust Fund and Special Revenue Fund shall not be subject to Chapter 126 , Ordinance Code. (d) Contract administration; Chapter 118 requirements inapplicable. The CEO shall assign a contract administrator to each KHA contract or agreement executed by KHA under this Chapter, and KHA contracts shall be form approved by the Office of General Counsel. Chapter 118 (City Grants), Ordinance Code, shall not apply to the contracts and agreements managed by KHA under this Chapter. (e) Carryover of funds; Contract funds not to lapse. Unless provided otherwise in this Chapter, the Trust Fund, or the Special Revenue Fund, any funds encumbered under this Chapter may carryover from fiscal year to fiscal year as provided in the contract terms and shall not lapse at the end of a fiscal year. (Ord. 2017-563-E , § 2; Ord. 2024-635-E , § 6)