Sec. 84.306. - Review, Evaluation and Scoring of Applications by OSUD Grants Committee.

(a) Scoring Committees; Deadline. The OSUD Grants Committee may create a scoring subcommittee for each Opioid Settlement Proceeds Grant funded category and all grant applications belonging to such category shall be reviewed, scored, and evaluated by said scoring subcommittee, provided however that no application shall be scored by fewer than three members of the OSUD Grants Committee. Members may be assigned by the Chair to more than one scoring subcommittee established for a given category; however, the same group of members (three or more) assigned to a scoring subcommittee must score each application assigned to the committee for review. If a Member is unable to review, score and evaluate all the applications assigned to a scoring subcommittee, the Chair shall assign a new Member to replace such Member. The score sheets for any application completed by any such replaced Member shall not be used and the new assigned Member shall independently review, evaluate, and score the applications assigned to such scoring subcommittee. In the event that the OSUD Grants Committee membership is less than five members, all members of the OSUD Grants Committee shall be required to score each grant application. Members shall review, score, and evaluate applications and forward completed score sheets for each application to the Manager of Opioid Abatement on or before October 1 of each year. (b) Scoring and Rankings. A score sheet containing the evaluation criteria, together with the maximum points assigned to each criterion pursuant to Section 84.306 (c) below, shall be used to evaluate applications. Each Member shall record the scores given to each criterion on the score sheet. The score sheet shall be retained by the Manager of Opioid Abatement and made available for review as public record at such time that the scoring for all eligible applications is completed. City staff shall not score applications nor provide scoring suggestions to members of the OSUD Grants Committee. The Manager of Opioid Abatement shall rank each application belonging to an Opioid Settlement Proceeds Grant funded category from highest to lowest (e.g., first, second, third, etc.) based on the average of the scores contained on the score sheets for each application. Upon determining the average score for each application, the Manager of Opioid Abatement shall discard any individual application score that is 20 points more or less than such average score and recalculate the average score for said application based on the remaining scores. An application must have an average score of 70 points or more to be awarded grant funds pursuant to this Part. The OSUD Grants Committee shall establish a uniform procedure for breaking tied scores. (c) Evaluation Criteria. The OSUD Grants Committee shall evaluate and score Sections 84.305 (b)(3)—(8) of each Opioid Settlement Proceeds Grant application based upon the following evaluation criteria and maximum assigned points to each criterion: (1) Quality of the program (maximum 20 points); (2) Strength of staff and board (maximum five points); (3) Requesting agency's ability to administratively manage the program and budget (maximum ten points); (4) Need for the program within the applicable Opioid Settlement Proceeds Grant funded category (maximum 15 points); (5) Impact of the program (maximum 15 points) on the applicable Opioid Settlement Proceeds Grant funded category; (6) Accuracy and appropriateness of the program budget (maximum 15 points); (7) Ability of the requesting agency to perform the program (maximum 15 points); and (8) Ability of the proposed measures to evaluate the effectiveness of the program (maximum five points). (d) Tentative Adoption of Rankings by OSUD Grants Committee. The OSUD Grants Committee shall announce the rankings for each application belonging to an Opioid Settlement Proceeds Grant funded category at a meeting in the first full week of October of each year and adopt a tentative ranking and funding allocation list. Copies of each requesting agency's completed score sheets, together with any other supporting information or justification from the application scorer regarding the application score, shall be made available to requesting agencies at such meeting. A requesting agency will also be notified in writing by the Manager of Opioid Abatement of its application score and ranking. A requesting agency may appeal a score sheet or ranking decision made pursuant to this Part through the appeals procedure set forth in Section 84.309 . (Ord. 2023-350-E , § 2; Ord. 2023-723-E , § 3; Ord. 2024-250-E , § 2)