Review of special event permit applications

(a)

Upon receipt of an application for a special event, the official shall cause review of the application to commence by distributing said application to each of the affected city departments, whom shall conduct a review on the following criteria, as applicable to the respective department:

(1)

Whether the construction of any barricade, fence, enclosure or traffic control support device will not substantially interrupt the safe and orderly movement of traffic on the surrounding transportation network.

(2)

Whether the construction of any barricade, fence, enclosure or traffic-control support device shall be constructed and located in a safe manner.

(3)

Whether adequate pedestrian and emergency vehicle ingress and egress is provided to the event.

(4)

Whether the proposed security and emergency services staffing requirements are adequate for the proposed event.

(5)

Whether the solid waste services collection plan, temporary restroom facilities plan and parking and traffic control plan comply with the applicable technical requirements adopted by the respective department.

In addition to the items above, the official shall also consider the following for any application seeking a special event permit to conduct a road festival:

(6)

Whether the proposed admission fee is reasonably related to the costs to be borne by the permittee in conducting and promoting the road festival, and that any admission fees realized by any sponsors or participants in connection with the road festival are utilized to offset the costs associated with conducting and promoting the road festival.

(7)

Whether, to the extent reasonably possible, the permittee will make accommodations to ensure either free access and/or access at a reduced admission fee to the road festival to those who cannot reasonably afford the proposed admission fee. Accommodations, for purposes of this subsection, shall include adequate notice by signage or publication of either free access and/or access at a reduced admission fee to those who cannot reasonably afford the proposed admission fee.

(8)

Whether the road festival or enclosure of roads pursuant to the application for a special event permit for a road festival is necessary to provide for the public health, safety and welfare of the public, including both the general public and participants in the road festival.

(9)

That at all times during the time of the special event permit, the city has reasonable control over any permittee(s) to ensure that the road festival is conducted in a safe and orderly manner.

(Ord. No. 2009-126, § 1, 8-20-09)