Approval process; denial of application; notice

(a)

Administrative approval: The official shall have fifteen (15) days to review a complete special event permit application and administratively approve each such application that complies with the requirements of this chapter. The official shall provide the applicant with notice of approval by U.S. First Class mail, electronic mail or fax machine, to the name and address set forth on the application for special event permit. Administrative review is limited to proposed event(s) held and contained entirely within a city park, provided the event is not co-sponsored by the city.

(b)

City council approval: Upon the filing of a timely special event permit application, and payment of the applicable fees required in this chapter, the city clerk shall assign a date for the matter to be placed on the consent agenda portion of a regularly scheduled meeting of city council prior to the date of the planned event. City council shall review and approve each complete special event permit application that complies with the requirements of this chapter. Approval of an application shall be by motion. When city council approves an application for a special event permit, the city clerk shall provide the applicant with a copy of the motion by U.S. First Class mail, electronic mail or fax machine, to the name and address set forth on the application for special event permit within five (5) days of city council action. The official shall promptly issue a special event permit upon city council approval. All special event permit fees shall be paid prior to issuance of a special event permit.

(c)

Denial: The official or city council may deny any special event permit application for one (1) or more of the reasons enumerated in the foregoing section.

(1)

Administrative denial: In the event the official denies an application for a special event permit, the official shall provide the applicant with notice of said denial by U.S. First Class mail, electronic mail or fax machine, to the name and address set forth on the application for special event permit, promptly after the official's determination to deny the special event permit application. Notice of denial of an application for special event permit shall clearly set forth the grounds upon which the special event permit was denied.

(2)

City council denial: In the event city council denies an application for a special event permit, the city clerk shall provide the applicant with notice of said denial by U.S. First Class mail, electronic mail or fax machine, to the name and address set forth on the application for special event permit, within five (5) days of city council action. Notice of denial of an application for special event permit shall clearly set forth the grounds upon which the special event permit was denied.

(Ord. No. 2009-126, § 1, 8-20-09; Ord. No. 2009-153, § 1, 11-5-09)

ARTICLE III. - CITY SPONSORSHIP OF SPECIAL EVENTS