Administration; power and duties; road festival exclusion

(a)

Administration: Applications for co-sponsorship shall be filed with the official, as agent for the committee. Applications shall be submitted on forms provided by the city.

(b)

Authority to review: The special event co-sponsorship committee shall have the responsibility to review applications for co-sponsorship and, based on the criteria and authority granted herein, make a determination whether to approve or deny requests for city co-sponsorship of special events.

(c)

Time to review: Upon receipt of a complete application for co-sponsorship, the official shall schedule review of said application by the special event co-sponsorship committee at the next regularly scheduled meeting, unless an extension of time is requested by the petitioner in writing.

(d)

Road festival exclusion: The city shall not co-sponsor a road festival.

(e)

Criteria for review; presentation of co-sponsorship requests: Each applicant shall file a memorandum with exhibits, if applicable, that address the criteria set forth in this section. Any person, applicant or authorized agent may appear in person before the committee on the day scheduled for consideration of the application. The co-sponsorship committee shall consider the following in deciding whether to approve or deny a request for co-sponsorship.

(1)

Does the event serve a public purpose of community-wide importance?

(2)

Why is the applicant requesting co-sponsorship?

(3)

What, if any, and to what extent, is media or publicity campaign planned for the event?

(4)

Does the applicant have the demonstrated financial ability to provide all other services required for the event, except those services which the city is being asked to co-sponsor?

(5)

What is the prior history of the event?

(6)

Are there additional co-sponsors? If so, identify each co-sponsor.

(7)

What are the costs to conduct the event? When providing the costs for the event, each applicant shall make available a budget for the event and identify the total contribution by each co-sponsor.

(8)

Is the event open to participation of all citizens? Will the event promote and attract visitors to the city?

(9)

What is the estimated economic impact of the event on the city?

(10)

Will the event impact the surrounding neighborhoods? If so, how will the impact be mitigated?

(11)

What is the pre-event set up and post event removal and clean up plan?

(12)

What city services is the applicant requesting?

(13)

What is the security plan for the event?

(14)

Is the applicant requesting use of the city seal? If so, in what manner and in what publications will the city seal be used?

(15)

Does the city have the available funds, as determined by the city in its sole discretion, to co-sponsor the event?

In addition to the above criteria, committee staff shall provide a report containing, at minimum, the following:

(16)

A report on what impact the event may have on local infrastructure, public facilities and traffic.

(17)

A report on estimate of cost of city of services.

(18)

Previous performance history of the applicant and co-sponsor(s).

(Ord. No. 2009-126, § 1, 8-20-09)