Organization; conduct of meetings; legal counsel

(a)

Organization. The presence of four (4) or more members of the public art committee shall constitute a quorum.

(b)

Conduct of meetings. The public art committee shall adopt rules for governing the conduct of its meetings in accordance with the provisions of this chapter, and specifically:

(1)

The officials of the committee shall be a chairman, a vice-chairman and a secretary who have been elected by the committee. The only limitation on the number of terms of office to which these officials may be elected is the limitation of the number of terms each member of the committee may serve.

(2)

The chairman of the committee may call meetings of the committee. Meetings may also be called by written notice signed by at least three (3) members of the committee.

(3)

The committee shall convene no less frequently than once every month, unless deemed unnecessary by the chairman with concurrence, either written, in person, or telephonic, of a majority of the members of the committee. The committee may meet more often, should the demand necessitate.

(4)

The committee may, at any meeting, set a future meeting date.

(5)

Minutes shall be kept of all meetings, including the vote of each member upon each action by the committee.

(6)

The city shall furnish administrative support and office space for the purpose of assisting in the implementation of recommendations and advice of the committee, including the employment of an administrator and other staff members, as required.

(7)

Any policy decision requiring approval by the committee shall be by motion and approved by a majority of those members present and voting, except that at least four (4) members must vote for the action to be official.

(c)

Legal counsel. The legal department shall provide legal counsel as may be reasonably required by the committee for the performance of its functions.

(Code 1971, § 55-9; Ord. No. 8860-A, § 1, 4-18-85; Ord. No. 89-07, § 6(55-9), 1-5-89; Ord. No. 2000-227, § 10, 8-31-00)